Office Assistant/Bookkeeper

The Office Assistant/Bookkeeper is considered a “go-to” person. He/she is  responsible for the functioning of the company’s front office. Additional responsibilities include broad administrative coordination for all company departments and activities, with a focus on bookkeeping and information management.

Job Responsibilities

  • Maintains front office
  • First-person responsibility to answer front desk phone and coordinate mail and deliveries
  • Facilitates office-wide communication concerning important activities and events
  • Orders office supplies and other supplies as needed
  • Manages filing systems
  • Confers daily with company Chief Financial Officer
  • Sales data processing - entering data to further the progress of sales orders and to assist with sales bookkeeping
  • Updates financial spreadsheets with daily accounts payable and accounts receivable transactions
  • Tracks and reconciles bank statements

Work Hours & Benefits

  • Onsite position in San Francisco’s Marina District
  • Monday-Friday, 8:30 am – 5:30 pm, with one-hour lunch break
  • Starting salary range: $65-$70K
  • PTO and paid sick leave
  • Company-sponsored health plan
  • Retirement benefits include a 401(k) and Company profit-sharing plan (employee is eligible after one full year of employment)
  • Other benefits as outlined in the Employee Handbook

Qualifications / Skills

  • Demonstrated initiative
  • Excellent organizational and time-management skills
  • Quick and accurate data entry skills
  • Quick learner
  • Significant attention to detail
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills
  • Good knowledge of bookkeeping procedures
  • Familiarity with accounting applications (such as QuickBooks) a plus

Required Education and Experience

  • Two to three years’ experience in an office setting
  • High proficiency with Microsoft Office applications

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